1. Introduction
Property Sourcing Agents Ltd ("we", "us", or "our") is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our
website and services.
By using our website or submitting your information to us, you agree to the practices described in this policy.
Please read it carefully. If you do not agree with this policy, you should not use our website or provide your
personal data to us.
2. Who We Are
Property Sourcing Agents Ltd is a private property sourcing company registered in England and Wales. We act as
the data controller for the personal data we collect through our website and services.
3. What Data We Collect
We may collect and process the following types of personal data:
- Identity Data: Full name
- Contact Data: Email address, phone number
- Financial Indicator Data: Proof of funds documentation (submitted during investor verification)
- Technical Data: IP address, browser type, operating system, and browsing behaviour on our website
- Communication Data: Records of correspondence between you and us
- Consent Data: Records of your cookie consent preferences
4. How We Collect Your Data
We collect personal data through the following methods:
- Directly from you: When you fill in our investor access application form, contact us via email, or submit proof of funds documentation
- Automatically: When you interact with our website, we may collect technical data through cookies and similar technologies (see our Cookie Policy)
5. How We Use Your Data
We use your personal data for the following purposes:
- To process and assess your investor access application
- To verify your identity and proof of funds
- To communicate with you about property sourcing opportunities
- To respond to your enquiries and provide customer support
- To send you relevant deal alerts and updates (with your consent)
- To comply with legal and regulatory obligations
- To improve our website and services
6. Legal Basis for Processing
We process your personal data on the following legal grounds:
- Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g. receiving deal alerts)
- Contractual Necessity: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract
- Legitimate Interest: Where processing is necessary for our legitimate business interests, such as improving our services, provided these interests do not override your rights
- Legal Obligation: Where processing is necessary to comply with a legal or regulatory obligation
7. Data Sharing
We do not sell, rent, or trade your personal data to third parties. We may share your data in the following
limited circumstances:
- Service Providers: We may share data with trusted third-party service providers who assist us in operating our website and delivering our services (e.g. hosting providers, email platforms). These providers are contractually required to protect your data
- Legal Requirements: We may disclose your data if required by law, regulation, or legal process
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction
8. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected,
including to satisfy any legal, accounting, or reporting requirements.
- Investor application data: Retained for the duration of our business relationship plus 6 years
- Communication records: Retained for up to 3 years after the last interaction
- Cookie consent data: Retained for 365 days
When your data is no longer required, it will be securely deleted or anonymised.
9. Your Rights
Under UK data protection law (UK GDPR), you have the following rights:
- Right of Access: You can request a copy of the personal data we hold about you
- Right to Rectification: You can request that we correct any inaccurate or incomplete data
- Right to Erasure: You can request that we delete your personal data in certain circumstances
- Right to Restrict Processing: You can request that we limit how we use your data
- Right to Data Portability: You can request to receive your data in a structured, commonly used format
- Right to Object: You can object to the processing of your data where we rely on legitimate interest
- Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time
To exercise any of these rights, please contact us at
contact@propertysourcingagents.co.uk.
We will respond within one month of receiving your request.
If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the
Information Commissioner's Office (ICO) at
ico.org.uk.
10. Cookies
Our website uses essential cookies to ensure it functions properly. For detailed information about the cookies
we use and how to manage them, please see our
Cookie Policy.
11. Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised
access, alteration, disclosure, or destruction. These measures include secure hosting, encrypted communications,
and access controls.
However, no method of transmission over the internet or electronic storage is completely secure. While we strive
to protect your personal data, we cannot guarantee its absolute security.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal
requirements. Any changes will be posted on this page. We encourage you to review this policy periodically.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at: